Artist alley

Calling All Artists!

BE A PART OF OUR ARTIST ALLEY!

An attendees favorite Shenanicon memory might just be that piece of art that they picked up from your table! Check out the information below to learn more about applying to our Artist Alley.

We appreciate your interest in being a part of our Artist Alley at Shenanicon! Please read below the rules and policies prior to applying. Artist Alley applications will be open starting Tuesday, March 5th, 2024 and will close after 150 submissions. Please note before applying that the convention is capped at 450 attendees.

Accepted applicants for the Artist Alley will not need to purchase a separate convention badge, as that is included in the Artist Alley registration. You will be contacted prior to April 19th, 2024 with the status of your application. If you have been accepted, you will be sent payment information at that time.

Our Artist Alley is a juried hall. All of our artists are selected via the jury process where we evaluate all artists based on the same set of criteria. In order to aid in this process, we strongly recommend that you include a link to an online portfolio of what you sell and/or images of your setup at previous conventions. We receive many more applications than we can accept and having samples of your work provided to us will greatly aid in our process.

Artist Alley Rates

A full table registration is $100 and includes:

• One (1) 6′ x 2.5′ Table
• One (1) Artist Alley Membership to Shenanicon 2024

Or, you can book your own hotel room and sell out of your hotel room door (rooms will be located at our courtyard area) for a $100 fee, which includes:

• Ability to Sell During the Convention Weekend
• One (1) Artist Alley Membership to Shenanicon 2024
• (Note: Does NOT comes with a free hotel room)

Additional Artist Alley Membership are available at the rate of $40/person.

Payments will be arranged via Shenanicon’s online payment center. Shenanicon will hold your space for up to fourteen days for payment. Failure to pay by that time will result in forfeiture of your table. Artists are not permitted to resell tables.

Artists that have paid and cancel prior to May 22nd, 2024 will receive a full refund. Any cancellations after May 22nd, 2024 will results in complete forfeiture of payment and table. All refund requests must be made via email to the Artist Alley Head only. All refunds will be issued thirty (30) days after Shenanicon 2024 concludes. No refunds will be issued during Shenanicon 2024.

Artist Alley Policies

Being an artist at Shenanicon means abiding by all of the following:

• Artists must be 21 years of age or older at the time of the convention to obtain a table at the convention.
• All Artists behind the table must have an Artist Alley membership.
• Artists must abide by all convention policies, all rules set forth on this page, and any written or verbal rules set forth by the Artist Alley Head or Con Chair.
• Displays may be no more than 8ft high from the floor.
• Displays may not be wider than the table, hang into the walkways, or encroach or block other artists tables/space.
• Displays must be steady and able to secured without being held.
• Any displays behind the table can be no more than 3ft behind the table and cannot block any walkways or prevent access to the space.
• No bootlegs or unlicensed reproductions of existing merchandise may be sold.
• No industrial machines or flammable materials, such as airbrushes, high-pressure cans, or flammable supplies, are to be at the table.
• No music may be played at the table out of respect for fellow artists and attendees.
• If selling out of your hotel room door, you must: book a hotel room and notify us of the confirmation number to move the room to the courtyard, and must sell out of your hotel door (may decorate window with artwork) – do not allow attendees to walk into your hotel room to do shopping.

What Can You Sell

You are allowed to sell the following items:

• Your artwork, as in it must be made by you (or a member of your studio)
• Fan art that is explicitly your own work (no plagiarizing)
• Commissioned work

Artist Alley is NOT a replacement for the Dealers Room. If you plan to sell licensed merchandise, you MUST apply for a Dealers Room space. No exceptions.

What You Can’t Sell

The following items are not allowed to be sold in the Artist Alley at the convention:

• Copied or traced artwork
• AI generated artwork
• Bootleg merchandise
• Plagiarized artwork, of any kind
• Legal, imported merchandise
• Unlicensed reproductions of merchandise
• Food or beverages
• Dangerous merchandise including, but not limited to, weapons, live steel, noisemakers, flammable items, any items that can easily cause harm, and any items that could be easily mistaken as a weapon

If you are caught or reported to be selling ANY of the above banned items, or anything else deemed banned by the Artist Alley Head or Con Chair, Shenanicon reserves the right to dismiss your table from the convention with no refund. A first warning given should be considered your last, and any warnings after that will result in expulsion from the convention and forfeiture of all fees.

Bootleg Policy

Shenanicon has a strict NO BOOTLEG policy. We will have zero-tolerance for any Artists that do not comply with our policies regarding bootlegs and trademark violations. Any Artists found to be selling bootleg (or illegal to distribute) merchandise will be issued a warning and be asked to remove the item(s) from the table for the remainder of the convention. Failure to do so will result in immediate expulsion from the convention, revocation of badges, and a possible disqualification from participating in future events.

Hours of Operation

The Artist Alley will be open for the following hours:

• Friday (Set-Up Only): 6:00pm – 10:00pm
• Saturday: 10:00am – 6:00pm
• Sunday: 10:00am – 3:00pm

These hours are subject to change.

Tax ID

Each artist alley member selling will need to register to collect sales tax in NJ. New Jersey law requires all vendors, even “one-time” vendors, to register with the State for tax purposes at least 15 business days before starting business, and to collect New Jersey sales tax on all sales of taxable tangible personal property or services. There are no special provisions for temporary vendors.

Once registered, you must file all required returns until you properly end your tax registration with New Jersey. File Form NJ-REG (Business Registration Application) to register with the State to collect/remit New Jersey taxes such as sales tax or employee withholdings, and to obtain a New Jersey tax identification number. You can register online or file a paper application. For additional information on registering your business visit the Division of Revenue’s website at http://www.state.nj.us/treasury/revenue/gettingregistered.shtml. Also see publications ANJ-11, Arts & Crafts Businesses and New Jersey SalesTax, ANJ-15, Flea Markets & New Jersey Sales Tax, and ANJ-13, Ending Your Tax Registration in New Jersey, available at the Division’s Sales and Use Tax Publication page at http://www.state.nj.us/treasury/taxation/publsut.shtml.

Shenanicon is not responsible for the artist registration to New Jersey State for collecting sales tax.

Shenanicon has the right to remove a artist if a Proof of Registration certificate is missing or not valid. To obtain a proof of registration, visit http://www.state.nj.us/treasury/revenue/proofreg.shtml.

General Notices

In order to make everyone’s time at Shenanicon wonderful, please remember the following:

• No outside food or beverages are allowed in the Artist Alley.
• Be respectful of your neighbors and other con goers.
• If you have any issues, complaints, or disputes, please bring it to the attention of the staff – Artist Alley staff will have the final say in all solutions.
• Please keep your things in your allotted space.
• Please refrain from storing trash or empty storage boxes at your table or in the room.
• DerpyCon reserves the right to prohibit the sale or advertising of any merchandise or service.
• Additional Artist Alley badges are available at the rate of $40/person.